Event Requirement Form
EVENT NAME*
......Ministry Name:
......Purpose:*
......Event Date(mm/dd/yyyy):*
......Setup Time:*
.....Start Time:
......End Time:*
......Event Contact Person:*
.........Phone(Home):*
.........Phone(Cell)
.........email:*
.........Preferred Contact:
.........Preferred Time to Call:
Event Description*
EVENT LOGISTICS
......Estimated # of Attendees:*
......Requested Location:
......Requested Rooms:
**Final location and room(s) assigned by designated ATC Administration Staff**
-----Set Up Requirements-----
......# of Tables
......Table Layout Description
......# of Chairs:
......Chair Layout Description
......Additional Equipment
-----Accessibility Requirements-----
......Phisically Impaired
......Visually Impaired
......Hearing Impaired
......Requested Parking Area:
List any specifics for accessibility requirements
SPECIAL MINISTERIAL GUEST
Visiting Speaker Name:
......Church/Business:
......Assistant's Name:
......Arrival Date/Time:
......Departure Date/Time:
Special Requirements:
AUDIO VIDEO EQUIPMENT(i.e. microphones, CD Player, VCR, etc)
......Audio:
......Video:
......Musical Instruments:
......Audio Video Crew
 No
 Yes
......Musicians:
 No
 Yes
......Tents/Canopies:
PERSONNEL (Specify Number)
.....Set-up/Break-down Crew:
......Hosts:
**Hosting ministry should recruit set-up/break-down-crew & hosts**
......Food Preparers/Servers
......Security:
......Drivers:
......Janitor:
......Parking Attendants:
......Police/Traffic Control:
TRANSPORTATION
**For Vans, Trucks & Buses needed, please indicate the number, the cost and if necessary to Rent/Lease**
......Vans:
......Trucks:
......Buses:
FINANCIAL
**Submit an itemized list of all projected event expenses to Church Administration, including related quotes, recipients, etc.**
......Approved Budget Amount:
......Date Budget Approved:
......Down Payment Amt:
......Payable To:
......Due Date:
......Total Cost:
......Admission Fee:
LEGAL
**All Contracts must be reviewed by Church Administration**
Contract Needed:
 No
 Yes
Insurance Needed:
 No
 Yes
PROMOTIONS
Event Program Required:
 No
 Yes
If Event Promotion Required:
......Number of Copies
......Designed by:
 ATC Administrive Staff
 Ministry's Contact
.....Copied By:
 ATC Administrive Staff
 Ministry's Contact
**If designed/copied by ATC Administrative Staff, all information is required 14 days BEFORE the event**
Marquee:
 No
 Yes
......Start Date:
......End Date:
......Brief Statement:
Premium Items:
 No
 Yes
(examples, buttons, t-shirts to be purchased by hosting ministry)
List items, cost per item, number of items and total cost. Please attach the budget form.
Bulletin Anouncement:
 No
 Yes
(please submit the bulletin anouncement form)
......Start Date:
......End Date:
......Event Name:
......Event Date:
......Event Start Time:
......Event End Time:
Event Contact Person:
......Phone(Home):
......Phone(Cell):
......Email:
......Preferred Contact Method:
......Preferred time to call:
OTHER (list details of special requirements not requested on form)
PLEASE NOTE: ALL REQUESTS, BUDGET, FACILITY, COMMUNICATIONS ARE SUBJECT TO APROVAL OF THE PASTOR AND/OR CHURCH ADMINISTRATION


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